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Requisition Details for: 62320
Requisition Details
Summary
Requisition ID: 62320
Requisition Name: Administrative Services Assistant
Estimated Duration: 03/25/2024 - 01/31/2025
Location: Remote - Nashville, TN 37243
Customer: TN DOH
Quantity Requested: 1
Submission Deadline: 03/14/2024
Pricing
Description
73162 Job Code 73162
Position Description & Responsibilities:
The Tennessee Department of Health, Division of Family Health and Wellness is currently accepting applications for Administrative Services Assistant (ASA 2). This position will be in the Rape Prevention and Education (RPE) Section. This ASA 2 position assists the Section Chief, Program Directors, and other program staff with the day-to-day administrative responsibilities of the RPE program including coordination of special events and projects as required.
Duties include:
Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests.
Submit and complete printing requests.
Prepare contract documents including scope of services and budgets.
Assist contract agencies with budget development.
Process invoices to ensure timely vendor payment; and maintain Excel Invoice spreadsheets.
Provide administrative duties including typing, word processing, and general office support.
Provide support in scheduling, planning, and development; order supplies, and process travel claims and invoices.
Assist in planning trainings and events by assisting with PH-3969 development, contacting trainers, coordinating meeting spaces, and creating training materials.
Provide support to the RPE Program Director; maintain and update SharePoint, H: Drive, and other databases as assigned.
Respond to RPE emails in the RPE inbox.
Ensure that all administrative processes adhere to public health policies, procedures, and legal records.
Monitor the sub-recipients grant budget and expenditures.
Assist with checking sub-recipients’ budget and funding revisions.
Desirable Skills:
Ability to communicate effectively both orally and in written communications.
Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel.
Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.).
Minimum Qualifications:
Associate’s degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or
Schedule
Days: Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No
Hours/Day: 8
Time Zone: CST
Shifts
Start Time
End Time
Description
Active
Shift 1
8:00 AM
4:30 PM
Regular Shift
Yes
Attachments
File Description
Comments
Comment
Files
Company
Origin
Viewable
Created By
Created On
Location
Position Location: Remote
Address: 710 James Robertson Parkway 7th Floor Andrew Johnson Tower Nashville, Tennessee 37243
Qualifications
Type
Category
Qualification
Description
Competency
Required
Software
Others
Adobe Acrobat
Novice (1-3 Years)
No
Skills
Others
Customer Service
Novice (1-3 Years)
No
Skills
Others
Emailing
Novice (1-3 Years)
No
Skills
Others
Faxing
Novice (1-3 Years)
No
Software
Others
Internet
Novice (1-3 Years)
No
Software
Others
Microsoft Excel
Novice (1-3 Years)
No
Software
Others
Microsoft PowerPoint
No
Software
Others
Microsoft Word
Novice (1-3 Years)
No
Skills
Others
Printing and Copying
Novice (1-3 Years)
No
Skills
Others
Typing
Novice (1-3 Years)
No
Skills
Others
Verbal Communication
Novice (1-3 Years)
No
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The job skills required for Administrative Services Assistant include Microsoft Office, Leadership, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Services Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Services Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Services Assistant positions, which can be used as a reference in future career path planning. As an Administrative Services Assistant, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Services Assistant. You can explore the career advancement for an Administrative Services Assistant below and select your interested title to get hiring information.